eG Help

An Office 365 Group is a way to centralize membership for multiple Microsoft products in one place, and apply policies at the project or team level instead of each product. Using Office 365 groups, you can create a shared space to communicate, collaborate, and schedule events with colleagues on a shared task, project, or resource.

Typically, members of a group communicate with each other over emails and using social networking platforms such as yammer. To disseminate information and collaborate on a project, they use SharePoint files. More often than not, administrators may want to track the level of communication / collaboration activity across groups, so they can determine whether/not adequate shared resources (eg., mailbox storage, site storage etc.) are available to the groups to handle the load. This is where the Groups Activity test helps!

This test monitors the yammer, email, and file activity across groups, and reports how much load these activities impose on mailbox storage and SharePoint site storage. This way, administrators can rapidly figure out if groups require additional storage space to handle the load. If the groups are utilizing mailbox and/or site storage abnormally, you can use the detailed diagnosis reported by the test to identify the top storage consumers - i.e., the groups that are using up a lot of storage space owing to high level of email/file activity.

This test uses the Microsoft Graph API. Tests that use Microsoft Graph API may not start reporting metrics right away. Sometimes, they may go without reporting metrics for over 48 hours. This is normal behavior, and it occurs because, Microsoft does not collect/refresh the metrics as frequently as the test executes.

Outputs of the test: One set of results for the Office 365 tenant being monitored

Measurement	Description	Measurement Unit	Interpretation
ymrlikedMsgCnt	Indicates the number of messages on yammer that were liked by group members.	Number
YmrPstdMsgCnt	Indicates the number of messages posted to yammer by group members.	Number
ymlReadmsgCnt	Indicates the number of messages posted to yammer that were read by group members.	Number
mbstrgeusdbyGrps	Indicates the amount of mailbox storage space used by groups.	GB	A consistent increase in the value of this measure is indicative of a steady increase in mailbox storage usage, probably caused by excessive mail activity across groups. In the event that the value of this measure is abnormally high, use the detailed diagnosis of this measure to identify which groups are draining mailbox storage.
mbItemsinGrps	Indicates the total number of items in the mailboxes of group members.	Number	A consistent increase in the value of this measure is indicative of a steady increase in email activity in the groups. If the value of this measure is abnormally high, use the detailed diagnosis of this measure to identify which groups with many items in their mailbox, and who owns these groups.
Mails_received	Indicates the number of emails received across groups.	Number	Use the detailed diagnosis of this measure to identify which groups received the maximum number of mails.
ShrePointfilsCnt	Indicates the number of SharePoint files used by group members.	Number	Use the detailed diagnosis of this measure to identify which groups use the maximum number of SharePoint files.
SPSitStrgUsd	Indicates the total amount of site storage space used by groups.	GB	A consistent increase in the value of this measure is indicative of a steady increase in site storage usage, probably caused by by the creation of many SharePoint files or a few/more large-sized SharePoint files by group members. In the event that the value of this measure is abnormally high, use the detailed diagnosis of this measure to identify which groups are hogging site storage.
SPActFileCnt	Indicates the total number of SharePoint files actively used by group members.	Number	Use the detailed diagnosis of this measure to know which groups are actively using the maximum number of SharePoint files.