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Measures reported by SPDocAndPages
Documents are stored within a document library in Sharepoint. Documents add to the size of the sites, site collections, and web applications they are associated with. Significant and rapid spikes in the number and size of documents on the Sharepoint server can hence cause sites, site collections, and ultimately, web applications to grow in size exponentially; in the long run, this may result in a severe space crunch in the content database. This is why, administrators need to keep a close watch on the number of documents handled by the Sharepoint server and the space resources they use. To achieve this, administrators can use the SPDocAndPages.
This test periodically monitors the number and size of documents in the Sharepoint server, reports abnormal document growth, and thus warns administrators of potential space contentions well before they actually occur!
The measures made by this test are as follows:
| Measurement |
Description |
Measurement Unit |
Interpretation |
| Document_count |
Indicates the total number of documents in the Sharepoint server. |
Number |
A consistent increase in the value of this measure could indicate that new documents are created in Sharepoint at regular intervals. You may want to check how much space these new documents are consuming to understand the true impact of this addition on storage resources. |
| Document_version |
Indicates the total number of document versions in Sharepoint. |
Number |
A consistent increase in the value of this measure could indicate that newer versions of one/more existing documents are now available in Sharepoint. This in turn implies that many outdated/obsolete documents may also exist in Sharepoint. In the event of rapid growth in document count, you may want to delete the stale versions of documents so as to control the growth and make space for newer documents. |
| Document_size |
Indicates the total size of all the documents in Sharepoint. |
MB |
A consistent increase in the value of this measure could be attributed to the addition of new documents and/or large-sized documents. |
| Avg_doc_size |
Indicates the average size of a document. |
MB |
With the help of the value of this measure, you can ascertain whether/not Sharepoint is the container for documents of large sizes. |
| Doc_growth_rate |
Indicates the percentage growth in the number of documents in Sharepoint, since the last measurement period. |
Percent |
A consistent increase in the value of this measure could indicate there is a consistent addition of new documents to Sharepoint. Compare the value of this measure with that of the Document_version measure to understand whether the addition of newer ‘versions’ of existing documents is in any way contributing to the growth rate. If so, you may want to delete older versions of documents and unnecessary documents to curb the growth. |
| FileFormat_count |
Indicates the total number of file formats stored in Sharepoint. |
Number |
Use the detailed diagnosis of this measure to know which file formats are stored in Sharepoint. |
| Dormant_count |
Indicates the total number of dormant files in Sharepoint. |
Number |
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| Rec_added_count |
Indicates the number of files that are recently added to SharePoint. |
Number |
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| Rec_updated_count |
Indicates the number of files that are recently updated. |
Number |
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